What types of precautions are taken to ensure student safety?

During the daytime, teachers, teaching assistants and tour guides, supervise students. Students are typically given free time during the lunch period, or at the hotels. At this time, students are asked to remain in small groups and are provided with contact information, should they require assistance. At night, teachers and staff members conduct room checks to ensure all students are present and most North American trips include overnight security for extra protection.


Each course provides students with a number of opportunities to demonstrate their learning in a variety of ways, through written assignments, oral presentations, dramatizations, independent work and group collaborations. The activities and assignments are designed to ensure that the Ontario curriculum learning expectations are met, while providing students with the knowledge and skills needed for the following year, and beyond. The course is divided 70/30 – 70% is allocated to coursework, while the remaining 30% is the summative assessment. By the end of the course, the program will have met the 110-hour Ontario Ministry of Education standard.

Individual Education Plans (IEPs)

If your son or daughter has an IEP, we encourage parents to contact an EduTravel rep or the teacher to speak about the students needs to ensure we can properly support the student in this learning model.  They are provided with Individual Education Plans, monitor student progress throughout the course, and work closely with each student to provide any necessary accommodations. 

On-line component

EduTravel Moodle/D2L is an online learning platform that accompanies each EduTravel program. The online classroom provides a virtual forum for teachers and students to connect prior to the first pre-trip day.

Credit Transfer and Report Cards

Credits are granted and processed through the Continuing Education Departments in each of the local boards that we are in partnership.  If a student is registered in that board for their regular day program, their mark will be automatically uploaded to their transcript. If the student is not registered in that board for their regular day school, they will have to take their original report card into their school guidance department and have the counselor add it to their transcript.

All students will receive an original report card or credit summary in the mail.  A copy of their report will be sent to their home school guidance department for inclusion into their OSR (Ontario Student Record.)

Is Travel Insurance Mandatory?

It is EduTravel and school board policy that all students travelling on extended trips have both cancellation and medical insurance in place. EduTravel offers a very specialized and extensive student travel insurance protection plan that covers the most common reasons for cancellations including school board cancellations for labour disputes or a fear of violence. The medical insurance covers up to $2 million in coverage for each individual traveller.

Visas and Vaccinations

Please see: http://www.iatatravelcentre.com/ for up-to-date Visa and Health information.


Accommodation is based on the trip as indicated.When accommodations are quad, students can opt for a private bed at an extra charge. Upon registration, students are able to make rooming requests. We do our best at EduTravel to honour rooming requests, particularly if friends request each other. Overseas accommodations (particularly in Europe) are typically double-occupancy, meaning two (2) students to a room.


Students must bring their own laptops on all trips in order to conduct research and complete assignments, especially during the pre and post-trip classes. Each student is provided with a hard copy course pack, which they must bring with them on the trip.


It is recommended that students bring a cell phone for safety reasons. If a student without a phone needs to contact home, a phone will be provided to them. Please be sure to consult your phone company and make arrangements for calling, texting and data plans to avoid overcharges, should you decide to bring a personal phone. All accommodations include complimentary Wi-Fi access.

For overseas trips, ask your cell phone provider if they have a long distance and data plan for the country you are visiting. Alternatively, if your phone is unlocked, you can purchase a SIM card upon arrival, or you may purchase phone cards.

Spending Money

We recommend that students bring $10 to $12 per day in local currency for lunch and snacks, aside from regular spending money. Alternatively, a prepaid credit card is a good option for purchase.

For overseas trips, EduTravel will provide you with an information package tailored to each trip with spending money recommendations. However, we suggest you bring $50 to $100 of local currency prior to your arrival at any destination. EduTravel will supply you with complete information and an application form for a prepaid credit card, if needed.

Additional Visa Fees for International Students

There is an additional visa fee for international students. Please see below:

  • TDSB: $400
  • HCDSB: $1625
  • LDCSB: $990
  • DSBN: $1600
  • SCDSB: $1500
  • PeelSB: $1500

Important Note Before Registering

Please be sure to have the following information ready before registering online:

1. Student’s Passport Number and Expiry Date

2. Student’s Ontario Education Number (OEN) – this number can be found on the students past report card.

3. Active Student Email Account 

How do I register?

Check out one of our programs here.